Job Opportunity: Warehouse Supervisor

Job vacancy for an exciting project for Fareshare Midlands, starting with a 6-month pilot in Lincolnshire to assess food availability, demand levels and logistics arrangements.

Warehouse Supervisor

Lincolnshire Co-op pilot

  • £21,000 per annum equivalent – 6 months fixed contract starting Monday, 28th June
    2021
  • 37.5 hours per week
  • Working hours to be flexible dependant of the needs of the operation
  • Reporting to: Project lead, Lincs Co-op Pilot
  • Location: FareShare Midlands, Vulcan Park, George Street, Lincoln LN5 8LG

Summary of Role Purpose

The role of the Supervisor will be to work on the ground at launching the programme, setting up the delivery schedules with the members and working closely with the Co-ops and other suppliers. The supervisor will be a working role, leading the warehouse
activity but also providing reports, feedback and KPIs.

Key Responsibilities:

Communication & Leadership
  • To build and maintain good working relationships with the Lincolnshire Co-op team, particularly the Project Co-ordinator, with regular meetings, calls and reports
  • To supervise staff and volunteer teams – a diverse group ranging from regular and long-term volunteers, placements (e.g. Job Centre) to business people having just a 1-day volunteering experience – to ensure that all shift duties are covered and teams work effectively
  • To work closely with the Project Coordinator & Volunteer Co-ordinator with the recruitment, training and development of volunteers in the context of our commitment to Equal Opportunities
  • To hold robust communication & daily briefings with staff and volunteers to ensure there is clarity on the day’s activities and task/job assignment
  • To undertake end of day reviews and planning for the next day’s activities
Operations
  • To coordinate the work schedule so that staff and volunteer cover is adequate to ensure that food deliveries (in and out) are dealt with effectively
  • To carry out daily and weekly stock takes, Food safety and H&S audits
  • To work to performance indicators so that stock is accurate and delivery routes are efficient to allow the organisation to grow
  • To ensure that all work areas – both inside and outside the warehouse – are clean, organised and safe to work in
Standards
  • To ensure compliance with relevant Health & Safety, Food Hygiene and other standards applicable to the building, vehicles, refrigeration
  • equipment, our staff and volunteers, carrying out risk assessments as required
  • To work to the standards and processes agreed with the Co-op as part of the project.
  • To uphold and develop high quality customer care towards & communication with our Community Food Members (CFMs)
  • To make continuous improvements to the way that we work; for example evaluating CFM services, working with volunteers including volunteer training and development
  • Flexibility in leading additional projects out of the Lincoln hub
Administration
  • To ensure that food movements are accurately logged on the electronic stock management system
  • To carry out depot administration, including running reports, correspondence with member groups, updating volunteer records
  • To ensure that relevant administrative matters are dealt with in a timely way, for instance food safety traces & customer complaints.


Person Specification

To succeed in this role you will need to be flexible, dedicated to the values & objectives of the pilot and above all excellent at problem solving and communication to all stakeholders.

Desirable Experience
  • Experience of working in a warehouse environment, preferably with food
  • Experience of supervision & leadership roles
  • Experience of supporting training sessions or training updates
  • Experience of working with individuals who may feel vulnerable or need support
Skills, knowledge & abilities
  • Excellent, clear and proactive communication skills, both internal and with
    external stakeholders
  • Team working & leadership skills, including both the ability to delegate and to
    develop people with a positive approach
  • Good organisational skills including attention to detail, an ability to prioritise and meet deadlines working with own team
  • All round good health and ability to do physically demanding work at times
  • A positive and creative attitude in support of our FareShare & Co-op values
  • A motivation to collaborate with and develop others, with a demonstrable commitment to Equal Opportunities
  • A flexible work approach, including a willingness to cover alternative shift rotas

Qualifications

  • IT literacy, in particular of using Microsoft applications (Outlook, Word)
  • Sound numeracy skills
  • Qualifications in Food Hygiene, Health & Safety as it applies to food distribution (or if not it is essential that you have the commitment to training in these areas)

If you feel suitable for this role and would like to express an interest, please forward your CV and introductory e-mail to:

Andy Parkinson, Head of Operations Fareshare Midlands

Andy.parkinson@faresharemidlands.org.uk

Closing date Friday May 28th 2021; interviews will take place w/c 1 st June 2021

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