Job Opportunity: Warehouse Coordinator & Van Driver

  • £19,000 per annum equivalent – 6 months fixed contract
  • Starting date: Monday June 28th 2021
  • 37.5 hours per week
  • Working hours to be flexible dependant of the needs of the operation
  • Reporting to: Warehouse Supervisor, Lincs Co-op Pilot
  • Location: FareShare Midlands, Vulcan Park, George Street, Lincoln LN5 8LG

Summary of Role Purpose

This is an exciting project for Fareshare Midlands, starting with a 6-month pilot to assess food availability, demand levels and logistics arrangements. The role of the Warehouse coordinator will be to work on the ground at launching the programme, setting up the delivery schedules with the members and working closely with the Co-ops and other suppliers. The coordinator will be a working role, driving vans & FLTs whilst also helping lead the warehouse activity supporting a team of volunteers.

Key Responsibilities:

Communication & Leadership
  • To help establish a team to collect, process & deliver food for the Lincolnshire Co-op
  • To work closely with the volunteer teams – a diverse group ranging from regular and long-term volunteers, placements (e.g. Job Centre) to business people having just a 1-day volunteering experience – to ensure that all shift duties are covered and teams work effectively
  • To work closely with the Project Coordinator & Volunteer Co-ordinator with the recruitment, training and development of volunteers in the context of our commitment to Equal Opportunities
  • To participate in end of day reviews and planning for the next day’s activities
  • To help coordinate the work schedule so that staff and volunteer cover is adequate to ensure that food deliveries (in and out) are dealt with effectively
  • To work to performance indicators so that stock is accurate and delivery routes are efficient to allow the organisation to grow
  • To ensure that all work areas – both inside and outside the warehouse – are clean, organised and safe to work in
  • Undertake van driving duties to ensure effective, efficient timely and safe delivery of food, in line with compliance standards
  • Undertake scheduled deliveries, driving safely and responsibly, ensuring correct procedures and timely delivery and to required specifications
  • Ensuring great customer service in delivery  
  • Loading and unloading, sorting for and following deliveries, ensuring safe lifting and carrying
  • Keep vehicles refuelled, maintained, operational and clean and tidy, ready for the next delivery run
  • Refer van “issues” in a timely manner to Warehouse Team Leader to ensure minimum disruption to service delivery
  • Undertake all checks and procedures from pre-delivery to post-delivery
  • Ensure lock up, parking and storage of vans and equipment following completion of deliveries                  
  • To ensure compliance with relevant Health & Safety, Food Hygiene and other standards applicable to the building, vehicles, refrigeration equipment, our staff and volunteers, carrying out risk assessments as required
  • To work to the standards and processes agreed with the Co-op as part of the project
  • To uphold and develop high quality customer care towards & communication with our Community Food Members (CFMs)
  • To ensure that food movements are accurately logged on the electronic stock management system
  • To carry out depot administration, including running reports, correspondence with member groups, updating volunteer records
  • To ensure that relevant administrative matters are dealt with in a timely way, for instance food safety traces & customer complaints.

Person Specification

To succeed in this role you will need to be flexible, dedicated to the values & objectives of the pilot and above all excellent at problem solving and communication to all stakeholders

Desirable Experience
  • Experience of working in a warehouse environment, preferably with food
  • Experience of working with individuals who may feel vulnerable or need support
  • No major endorsements on licence such as DR, DG or IN. Successful candidates
    will have a full clean UK driving licence (6 points or less will be considered)
  • Previous multi-drop experience is preferred however not essential.
  • Also the role requires manually loading stock into a van (up to 20/30kg) and
    unload each delivery
  • A good geographical knowledge of the County and surrounding area would be
Skills, knowledge & abilities
  • Excellent, clear and proactive communication skills, both internal and with external stakeholders
  • Team working skills, including both the ability to delegate and to develop people with a positive approach
  • Good organisational skills including attention to detail, an ability to prioritise and meet deadlines working with own team
  • All round good health and ability to do physically demanding work at times
  • A positive and creative attitude in support of our FareShare & Co-op values
  • A motivation to collaborate with and develop others, with a demonstrable commitment to Equal Opportunities
  • A flexible work approach, including a willingness to cover alternative shift rotas
  • Up-to-date Fork lift truck & driving license
  • IT literacy, in particular of using Microsoft applications (Outlook, Word)
  • Sound numeracy skills
  • Qualifications in Food Hygiene, Health & Safety as it applies to food distribution (or if not it is essential that you have the commitment to training in these areas)

If you feel suitable for this role and would like to express an interest, please forward your CV and introductory e-mail to:

Andy Parkinson, Head of Operations Fareshare Midlands

Closing date Friday May 28th 2021; interviews will take place w/c 1st June 2021

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